Migrating from Document Locator to SharePoint

We help organisations who wish to migrate from Document Locator to Microsoft SharePoint. We support migrations to Online, Teams, Office 365, On-Premises.

Article Contents

• 1. About Document Locator
• 2. About Ensentia
• 3. Migrating Document Locator to SharePoint
  • 3.1 Typical Approach
  • 3.2 Typical Benefits
• 4. Migrating Document Locator with Ensentia
  • 4.1 Ensentia Migration Software
  • 4.2 Ensentia Migration Tool Key Features
  • 4.3 Ensentia Migration Services
  • 4.4 Ensentia Capabilities
  • 4.5 Ensentia Experience and Understanding
• 4. Document Locator Migration Highlights
• Screenshots

About Document Locator

Enterprise document management software from Columbia Soft integrated with Microsoft Windows explorer with support for document profiling, metadata and retention policy.

About Ensentia

Ensentia have specialised in the migration of non-Microsoft content and document management systems since 2009. We assist organisations undertaking such migrations via our migration software, our experience, expertise and capabilities.

Migrating Document Locator to SharePoint

Typical Approach

• Discover and understand the current content in Document Locator.
• Design and provision the SharePoint destination.
• Design, configure and test the mapping and transformation of Document Locator content to SharePoint.
• Execute and track the migration.
• Reconcile the migration

Typical Benefits

• Remove or reduce infrastructure, support, training and licence costs.
• Apply the benefits and functionality of Office 365 and SharePoint to migrated content.
• Leverage Office 365 security, compliance centre, cortex and data loss prevention.
• Consolidate platforms.
• Improve productivity.
• Improve search.
• Reduce archive size.
• And so much more...

Migrating Document Locator with Ensentia

Ensentia Migration Software

Our own specialized migration software Ensentia Adaptive Migration can migrate content from Document Locator into SharePoint.

The software has been specifically designed for content migrations and is packed with features to ensure a successful content migration.

Ensentia Migration Tool Key Features

• Content migration.
• Retain metadata (fields, properties etc).
• Retain version histories.
• Retain created and modified by details.
• Retain source equivalents to SharePoint content types.
• High performance import with encryption to SharePoint Online using the Microsoft migration API.
• Transform content and meta data.
• Document format conversion on-the-fly (Convert to PDF or PDFA for example).
• Document Optical Character Recognition on-the-fly (OCR for content search in the destination).
• Retain details for users not in Azure AD and / or remap users.
• Tracking of all migrated content to file or database.
• And so much more...

Ensentia Migration Services

• Software, Support and Assistance for a client or partner to complete their own migration using our software.
• Execute a migration for a client or partner as a service.
• Services to assist a client or partner to design, and provision the SharePoint destination.
• And so much more...

Ensentia Capabilities

• Migrate Document Locator to SharePoint Online or On-Premises.
• Migrate Document Locator to Microsoft Teams.
• Migrate Document Locator to Microsoft Office 365.
• Transform content to fit a client requirement or a new information architecture.
• Filter and cleanse content.
• Transform and reapply security, permissions.
• Address retention and disposition.
• And so much more...

Ensentia Experience and Understanding

• Vast experience of migrating content to SharePoint.
• Understanding of Legislative, Regulatory and policy considerations.
• Understanding of Infrastructure and Bandwith implications.
• Understanding of Business change impacts.
• And so much more...

Document Locator To SharePoint - Key Points

Our migration offering greatly improves the precision and speed of a document locator (DL) to SharePoint migration by retaining key aspects of the content and loading it directly into SharePoint via our high performance destination connector.

Documents in DL often have extensive version histories which are maintained.

Documents with an assigned DL profile can be mapped to an appropriate content type in SharePoint.

Profile properties, retention properties and out of the box fields such as description can be mapped to appropriate site columns in SharePoint. Value lists are normally transformed into choice columns or managed meta data.

Most clients opt to re-produce the DL folder structure in SharePoint. It is, however, common that this is split up to an extent with different branches being migrated to different site collection or libraries in SharePoint in accordance with the teams that own the data.

By remapping each of these aspects to the closest equivalent in SharePoint users can engage with the content in SharePoint on familiar terms.

Screenshots

Precision Migration

Retain Document Locator Meta Data

Retain versioning

Scripted Migration - Leverage the Power of Powershell

Use our Powershell Migration CmdLets to build simple or complex migration scripts

Execute and monitor migrations

Manage configuration in PowerShell