Migrating from DocuWare to SharePoint

We help organisations who wish to migrate from DocuWare to Microsoft SharePoint. We support migrations to Online, Teams, Office 365, On-Premises.

Article Contents

• 1. About DocuWare
• 2. About Ensentia
• 3. Migrating DocuWare to SharePoint
  • 3.1 Typical Approach
  • 3.2 Typical Benefits
• 4. Migrating DocuWare with Ensentia
  • 4.1 Ensentia Migration Software
  • 4.2 Ensentia Migration Tool Key Features
  • 4.3 Ensentia Migration Services
  • 4.4 Ensentia Capabilities
  • 4.5 Ensentia Experience and Understanding
• 4. DocuWare Migration Highlights
• Screenshots

About DocuWare

About Ensentia

Ensentia have specialised in the migration of non-Microsoft content and document management systems since 2009. We assist organisations undertaking such migrations via our migration software, our experience, expertise and capabilities.

Migrating DocuWare to SharePoint

Typical Approach

• Discover and understand the current content in DocuWare.
• Design and provision the SharePoint destination.
• Design, configure and test the mapping and transformation of DocuWare content to SharePoint.
• Execute and track the migration.
• Reconcile the migration

Typical Benefits

• Remove or reduce infrastructure, support, training and licence costs.
• Apply the benefits and functionality of Office 365 and SharePoint to migrated content.
• Leverage Office 365 security, compliance centre, cortex and data loss prevention.
• Consolidate platforms.
• Improve productivity.
• Improve search.
• Reduce archive size.
• And so much more...

Migrating DocuWare with Ensentia

Ensentia Migration Software

Our own specialized migration software Ensentia Adaptive Migration can migrate content from DocuWare into SharePoint.

The software has been specifically designed for content migrations and is packed with features to ensure a successful content migration.

Ensentia Migration Tool Key Features

• Content migration.
• Retain metadata (fields, properties etc).
• Retain version histories.
• Retain created and modified by details.
• Retain source equivalents to SharePoint content types.
• High performance import with encryption to SharePoint Online using the Microsoft migration API.
• Transform content and meta data.
• Document format conversion on-the-fly (Convert to PDF or PDFA for example).
• Document Optical Character Recognition on-the-fly (OCR for content search in the destination).
• Retain details for users not in Azure AD and / or remap users.
• Tracking of all migrated content to file or database.
• And so much more...

Ensentia Migration Services

• Software, Support and Assistance for a client or partner to complete their own migration using our software.
• Execute a migration for a client or partner as a service.
• Services to assist a client or partner to design, and provision the SharePoint destination.
• And so much more...

Ensentia Capabilities

• Migrate DocuWare to SharePoint Online or On-Premises.
• Migrate DocuWare to Microsoft Teams.
• Migrate DocuWare to Microsoft Office 365.
• Transform content to fit a client requirement or a new information architecture.
• Filter and cleanse content.
• Transform and reapply security, permissions.
• Address retention and disposition.
• And so much more...

Ensentia Experience and Understanding

• Vast experience of migrating content to SharePoint.
• Understanding of Legislative, Regulatory and policy considerations.
• Understanding of Infrastructure and Bandwith implications.
• Understanding of Business change impacts.
• And so much more...

DocuWare To SharePoint - Key Points

Completing a successful DocuWare to SharePoint content migration normally involves some transformation and remapping of the content to accommodate the move from an older scan, storage and retrieval system (DocuWare) to a contemporary system (SharePoint).

Our migration offering greatly improves the precision and speed of a DocuWare to SharePoint migration by retaining key aspects of the content and loading it directly into SharePoint via our high performance destination connector in a single step.

Documents

• Older scanned (imaged) documents are often stored as single page TIF or JPG files in ImageNow.  These are normally converted to multipage PDF during migration.
• Compound documents (electronic) are normally grouped in a containing folder or document set.
• Document properties (meta data) is retained.
• And more…

Structure

• Cabinets – Many clients choose to migrate each cabinet to a corresponding document library of the same name in SharePoint.  Other approaches are available.
• Folder Structure – Many clients opt to introduce a folder structure for content in SharePoint based on the available meta data.

Screenshots

Precision Migration

Retain DocuWare Meta Data

Retain versioning

Bulk extract meta data automatically from DocuWare

Bulk transform and automatically load this meta data to SharePoint

Bulk extract content automatically from DocuWare

Bulk transform and automatically load this content to SharePoint

Scripted Migration - Leverage the Power of Powershell

Use our Powershell Migration CmdLets to build simple or complex migration scripts

Execute and monitor migrations

Manage configuration in PowerShell