Migrating from DocuWare to SharePoint

We can expedite your migration from DocuWare to Microsoft SharePoint. We support migrations to SharePoint Online, Microsoft 365, Teams, OneDrive and On-Premises.

Article Contents

• 1. About DocuWare
• 2. About SharePoint
• 3. About Ensentia
• 4. Migrating DocuWare to SharePoint
  • 4.1 Typical Migration Benefits
• 5. Migrating DocuWare with Ensentia
  • 5.1 Ensentia Adaptive Migration Software
  • 5.2 Ensentia Migration Services
  • 5.3 Ensentia Capabilities
  • 5.4 Ensentia Experience
• 6. DocuWare Migration Highlights
• Images

About DocuWare

About SharePoint

Microsoft SharePoint is the central element of the Microsoft content services offering. Many organisations already have SharePoint, often by virtue of a Microsoft 365 subscription. SharePoint storage underpins wider Microsoft 365 functionality, most notably Teams and OneDrive, and is highly integrated into the Microsoft 365 offering. Premium features are optionally available and bring AI, automation, and added security to your content experiences, processing, and governance.

About Ensentia

Ensentia have specialised in content migration to SharePoint since 2009.

We assist organisations undertaking such migrations via our migration software, services, capabilities and experience.

Migrating DocuWare to SharePoint

SharePoint is a logical destination for storing, managing and utilising content currently stored in DocuWare.

The exact challenges of migration from DocuWare to SharePoint are normally informed by the scope, scale and nature of your migration. Common to all scenarios is the need for a flexible solution to copy content from DocuWare to SharePoint whilst retaining associated artefacts such as meta data, structure, and history.

Organisations typically source existing solutions to these challenges to allow them more swiftly, economically and fully to realise the benefits of migration.

Typical Migration Benefits

• Remove Cost - infrastructure, support, training and licencing.
• Gain Ability to Leverage Microsoft 365 – search, management, collaboration, security, compliance, data loss prevention, Microsoft Purview & premium features.
• Consolidate – Content Services platforms, Identity.
• Consolidate platforms.
• Increase – Content Value, Productivity, Compliance.
• Reduce – Risk, Cost of Ownership.

Migrating DocuWare with Ensentia

We assist organisations undertaking migration from DocuWare to SharePoint via our migration software, services, capabilities and experience.

At the core of our offering is our Ensentia Adaptive Migration software used to resolve the challenges of content migration.

Our services apply our software, capabilities and experience as appropriate to your project.

Our solutions are cost effective for any scope, scale or nature of migration to support the return on investment (ROI) that you wish to achieve.

Ensentia Adaptive Migration Software

Overview

Ensentia Adaptive Migration software resolves the challenges associated with content migration.

With its DocuWare source connector and SharePoint destination connector bound together by a rich and flexible migration feature set Adaptive Migration can provide both prebuilt and bespoke migration capabilities.

Feature Set

• DocuWare Source Connector
• SharePoint Destination Connector
  • High Performance Migration API Support
  • Encryption Support
  • [And More]
• Discovery Support
• High Fidelity Copy
  • System columns
  • Meta Data
  • Content Types
  • History
  • [And More]
• Conversion Support
  • PDF
  • PDF/A
  • Content Types
  • Optical Character Recognition
  • [And More]
• Transformation Support
  • Structure
  • Meta Data
  • Content Types
  • Users / security principals
  • [And More]
• Validation
• Tracking
• Scripting support
• Configuration support
• Extension support

Ensentia Migration Services

• Managed Migration (Migration as a Service) – We execute your migration.
• Related Services – Apply Ensentia software, capabilities and experience as appropriate to your project.

Ensentia Capabilities

• Migrate DocuWare to SharePoint Online or On-Premises.
• Migrate DocuWare to Microsoft Teams.
• Migrate DocuWare to Microsoft 365.
• Provision SharePoint Destinations.
• Transform content to fit a client requirement or a new information architecture.
• Filter and cleanse content.
• Transform and reapply security, permissions.
• Manage and reduce business continuity implications during migration.
• [And More]

Ensentia Experience

• Vast experience of migrating content to SharePoint
• Legislative, Regulatory and policy considerations
• Infrastructure and Bandwidth implications
• Business change impacts
• [And More]

DocuWare To SharePoint - Key Points

Completing a successful DocuWare to SharePoint content migration normally involves some transformation and remapping of the content to accommodate the move from an older scan, storage and retrieval system (DocuWare) to a contemporary system (SharePoint).

Our migration offering greatly improves the precision and speed of a DocuWare to SharePoint migration by retaining key aspects of the content and loading it directly into SharePoint via our high performance destination connector in a single step.

Documents

• Older scanned (imaged) documents are often stored as single page TIF or JPG files in ImageNow.  These are normally converted to multipage PDF during migration.
• Compound documents (electronic) are normally grouped in a containing folder or document set.
• Document properties (meta data) is retained.
• And more…

Structure

• Cabinets – Many clients choose to migrate each cabinet to a corresponding document library of the same name in SharePoint.  Other approaches are available.
• Folder Structure – Many clients opt to introduce a folder structure for content in SharePoint based on the available meta data.

Images

Meticulous Yet Flexible Migration of DocuWare Content into SharePoint

Migrate Content

Migrate content from DocuWare to SharePoint retaining existing structures or implementing new.

Migrate Meta Data

Migrate and transform meta data from DocuWare into SharePoint columns.

Ensentia Adaptive Migration Solution

Ensentia software suite for content migration and associated services.

DocuWare Source Connector

Prebuilt source connector to bulk extract content and meta data from DocuWare

Get-AMMigrationSourceConnectorWithTracking -ConnectorName “DocuWare”

SharePoint Destination Connector

Prebuilt destination connector to load content and meta data into SharePoint.

Migration API compatible for high fidelity and higher performance.

Get-AMMigrationDestinationConnector -TypeName "SharePointAPIDestinationConnector"

Automate

Automate repeating operations and accelerate project delivery using PowerShell and Ensentia Adaptive Migration together.

PS C:\> Get-Command -Module Ensentia.Adaptive.Migration

CommandType     Name
-----------     ----
Cmdlet          Get-AMConfig
Cmdlet          Get-AMDestinationConnectorWithTracking
Cmdlet          Get-AMFileConversion
Cmdlet          Get-AMGetDestinationName
Cmdlet          Get-AMInterfaceFromAssembly
Cmdlet          Get-AMMigratedItemTracker
Cmdlet          Get-AMMigrationDestinationConnector
Cmdlet          Get-AMMigrationSourceConnector
Cmdlet          Get-AMMigrationSourceConnectorWithTracking
Cmdlet          Get-AMSharePointOnlineDestinationConnector
Cmdlet          Get-AMSharePointOnPremDestinationConnector
Cmdlet          Install-AMLicence
Cmdlet          Invoke-AMBasicCustomProcess
Cmdlet          Invoke-AMContentMigrationWithTracking
Cmdlet          Invoke-AMRepositoryReport
[More]

				

Discover

Configure

Resolve complex requirements with scripted configuration.

# Meta Data
# =========
$mapping_TaxKeyword = New-Object Adaptive.Migration.Repository.SharePoint.Mapping_MultipleManagedMetaDataFromTermValue
$mapping_TaxKeyword.SourceFieldName = "Tags";
$mapping_TaxKeyword.DestinationFieldName = "TaxKeyword";
$mapping_TaxKeyword.AutoAddTerm = $true;
$sharePointConnectionParameters.FieldMappings.Add($mapping_TaxKeyword); 
 

# File Format Conversion
# ======================
$RasterConverterConfig.PDFA = $true
Set-AMConfig -ConfigurableObject $FileConversionConfig.RasterConverter -ConfigurableParameters $RasterConverterConfig 
 

# User Mappings
# =============
$UserAndGroupManagerSettings =  $sharePointConnectionParameters.UserAndGroupManager.GetConfigurableParameters();
SetUserMapping "NameOfTheUserAsInTheSource" "NameToUseInSharePointOrEntraResolve" $UserAndGroupManagerSettings.UserMappings 


# Content Type Mappings 
# =====================
$sharePointConnectionParameters.ContentTypeMappings.Add("MySourceContentType", "MyDestinationContentType"); 

[More]
				

Convert and Transform

Apply conversion and transformation modules to content and meta during migration.

Conversion.ImageToPDF
Conversion.ImageToPDFa
Conversion.OCR
Conversion.Office
Conversion.Zip
Transformations.TransformMetaData
Transformations.TransformFolderStructure
[More]
				

Script Execution

MigrateToSPO 
    -SourceStartNodeId "Invoices" 
    -ShortName "FinanceDept-Invoices" 
    -DestinationListTitle "Legacy Invoices" 
    -DestinationSiteUrl "https://myco.sharepoint.com/sites/Finance" 
    -DestinationFolderServerRelativeURL  "/sites/Finance/LINV"
    -DefaultDocumentContentType "Legacy Invoice" 
    -TruncateDestination $false  
				

Migrate

Validation

Invoke-AMValidationProcess -DestinationSite "https://myco.sharepoint.com/sites/Accounting"

Tracking

Track and receipt each item migrated.

Report

Migration reports.

Extend

Leverage Adaptive Migration Extensibility capabilities to address bespoke requirements.