Migrate from DocuWare to SharePoint

We enable high precision and cost effective content migration from DocuWare to Microsoft SharePoint - Online, Teams, Office 365, On-Premises, 2019, 2016, 2013, 2010.


DocuWare
Migrator tool for DocuWare to SharePoint Office 365

Article Contents

About DocuWare

DocuWare is a modern document management system which initially had a heavy focus on document imaging and subsequently workflow. Additional functionality can be added via add-on solutions and modules. The original DocuWare philosophy was based on a normal office environment with electronic document in-trays and digital file cabinets.

Migrating DocuWare to SharePoint

Typical Approach

  • Discover and understand the current content in DocuWare.
  • Design and provision the destination.
  • Design and configure the mapping / transformation of DocuWare content to SharePoint.
  • Execute the migration.
  • Track and reconcile the migration

Typical Benefits

  • Remove or reduce infrastructure, support, training and licence costs.
  • Apply the benefits and functionality of Office 365 and SharePoint to migrated content.
  • Leverage Office 365 security, compliance centre, cortex and data loss prevention.
  • Consolidate platforms.
  • Improve productivity.
  • Improve search.
  • Reduce archive size.
  • And so much more...

Migrating DocuWare with Ensentia

Ensentia Mission


"We are proud to have worked with customers from all over the world, since 2009, to complete high precision cost effective migrations to SharePoint". - Ensentia

Ensentia Migration Software

Our own specialized migration software Ensentia Adaptive Migration can migrate content from DocuWare into SharePoint.


The software has been specifically designed for content migrations and is packed with features to ensure a successful content migration.


Ensentia Migration Tool Key Features

  • Content migration.
  • Retain metadata (fields, properties etc).
  • Retain version histories.
  • Retain created and modified by details.
  • Retain source equivalents to SharePoint content types.
  • High performance import with encryption to SharePoint Online using the Microsoft migration API.
  • Transform content and meta data.
  • Document format conversion on-the-fly (Convert to PDF or PDFA for example).
  • Document Optical Character Recognition on-the-fly (OCR for content search in the destination).
  • Retain details for users not in Azure AD and / or remap users.
  • Tracking of all migrated content to file or database.
  • And so much more...

Ensentia Migration Services

  • Software, Support and Assistance for a client or partner to complete their own migration using our software.
  • Execute a migration for a client or partner as a service.
  • Services to assist a client or partner to design, and provision the SharePoint destination.
  • And so much more...

Ensentia Capabilities

  • Migrate DocuWare to SharePoint Online or On-Premises.
  • Migrate DocuWare to Microsoft Teams.
  • Migrate DocuWare to Microsoft Office 365.
  • Transform content to fit a client requirement or a new information architecture.
  • Filter and cleanse content.
  • Transform and reapply security, permissions.
  • Address retention and disposition.
  • And so much more...

Ensentia Experience and Understanding

  • Vast experience of migrating content to SharePoint.
  • Understanding of Legislative, Regulatory and policy considerations.
  • Understanding of Infrastructure and Bandwith implications.
  • Understanding of Business change impacts.
  • And so much more...

DocuWare To SharePoint - Key Points

DocuWare to SharePoint

Completing a successful DocuWare to SharePoint content migration normally involves some transformation and remapping of the content to accommodate the move from an older scan, storage and retrieval system (DocuWare) to a contemporary system (SharePoint).

Our migration offering greatly improves the precision and speed of a DocuWare to SharePoint migration by retaining key aspects of the content and loading it directly into SharePoint via our high performance destination connector in a single step.

Documents

  • Older scanned (imaged) documents are often stored as single page TIF or JPG files in ImageNow.  These are normally converted to multipage PDF during migration.
  • Compound documents (electronic) are normally grouped in a containing folder or document set.
  • Document properties (meta data) is retained.
  • And more…

Structure

  • Cabinets – Many clients choose to migrate each cabinet to a corresponding document library of the same name in SharePoint.  Other approaches are available.
  • Folder Structure – Many clients opt to introduce a folder structure for content in SharePoint based on the available meta data.

Screenshots

Precision Migration

Retain DocuWare Meta Data

Retain versioning

Bulk extract meta data automatically from DocuWare

DocuWare properties

Bulk transform and automatically load this meta data to SharePoint

sharepoint properties

Bulk extract content automatically from DocuWare

Bulk transform and automatically load this content to SharePoint


Scripted Migration - Leverage the Power of Powershell

Use our Powershell Migration CmdLets to build simple or complex migration scripts

Execute and monitor migrations

Manage configuration in PowerShell

Also known as....
Copy content, documents and files from DocuWare to SharePoint or Office 365
Import content, documents and files from DocuWare into SharePoint or Office 365
Move content, documents and files from DocuWare to SharePoint or Office 365
Extract transform load (ETL) from DocuWare to SharePoint
Bulk export or extract content, documents and files from DocuWare
DocuWare to SharePoint migration tool
DocuWare to SharePoint migration service

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