Migrating from Hyland - Onbase to SharePoint

We can expedite your migration from Hyland - Onbase to Microsoft SharePoint. We support migrations to SharePoint Online, Microsoft 365, Teams, OneDrive and On-Premises.

Article Contents

• 1. About Hyland - Onbase
• 2. About SharePoint
• 3. About Ensentia
• 4. Migrating Hyland - Onbase to SharePoint
  • 4.1 Typical Migration Benefits
• 5. Migrating Hyland - Onbase with Ensentia
  • 5.1 Ensentia Adaptive Migration Software
  • 5.2 Ensentia Migration Services
  • 5.3 Ensentia Capabilities
  • 5.4 Ensentia Experience
• Images

About Hyland - Onbase

About SharePoint

Microsoft SharePoint is the central element of the Microsoft content services offering. Many organisations already have SharePoint, often by virtue of a Microsoft 365 subscription. SharePoint storage underpins wider Microsoft 365 functionality, most notably Teams and OneDrive, and is highly integrated into the Microsoft 365 offering. Premium features are optionally available and bring AI, automation, and added security to your content experiences, processing, and governance.

About Ensentia

Ensentia have specialised in content migration to SharePoint since 2009.

We assist organisations undertaking such migrations via our migration software, services, capabilities and experience.

Migrating Hyland - Onbase to SharePoint

SharePoint is a logical destination for storing, managing and utilising content currently stored in Hyland - Onbase.

The exact challenges of migration from Hyland - Onbase to SharePoint are normally informed by the scope, scale and nature of your migration. Common to all scenarios is the need for a flexible solution to copy content from Hyland - Onbase to SharePoint whilst retaining associated artefacts such as meta data, structure, and history.

Organisations typically source existing solutions to these challenges to allow them more swiftly, economically and fully to realise the benefits of migration.

Typical Migration Benefits

• Remove Cost - infrastructure, support, training and licencing.
• Gain Ability to Leverage Microsoft 365 – search, management, collaboration, security, compliance, data loss prevention, Microsoft Purview & premium features.
• Consolidate – Content Services platforms, Identity.
• Consolidate platforms.
• Increase – Content Value, Productivity, Compliance.
• Reduce – Risk, Cost of Ownership.

Migrating Hyland - Onbase with Ensentia

We assist organisations undertaking migration from Hyland - Onbase to SharePoint via our migration software, services, capabilities and experience.

At the core of our offering is our Ensentia Adaptive Migration software used to resolve the challenges of content migration.

Our services apply our software, capabilities and experience as appropriate to your project.

Our solutions are cost effective for any scope, scale or nature of migration to support the return on investment (ROI) that you wish to achieve.

Ensentia Adaptive Migration Software

Overview

Ensentia Adaptive Migration software resolves the challenges associated with content migration.

With its Hyland - Onbase source connector and SharePoint destination connector bound together by a rich and flexible migration feature set Adaptive Migration can provide both prebuilt and bespoke migration capabilities.

Feature Set

• Hyland - Onbase Source Connector
• SharePoint Destination Connector
  • High Performance Migration API Support
  • Encryption Support
  • [And More]
• Discovery Support
• High Fidelity Copy
  • System columns
  • Meta Data
  • Content Types
  • History
  • [And More]
• Conversion Support
  • PDF
  • PDF/A
  • Content Types
  • Optical Character Recognition
  • [And More]
• Transformation Support
  • Structure
  • Meta Data
  • Content Types
  • Users / security principals
  • [And More]
• Validation
• Tracking
• Scripting support
• Configuration support
• Extension support

Ensentia Migration Services

• Managed Migration (Migration as a Service) – We execute your migration.
• Related Services – Apply Ensentia software, capabilities and experience as appropriate to your project.

Ensentia Capabilities

• Migrate Hyland - Onbase to SharePoint Online or On-Premises.
• Migrate Hyland - Onbase to Microsoft Teams.
• Migrate Hyland - Onbase to Microsoft 365.
• Provision SharePoint Destinations.
• Transform content to fit a client requirement or a new information architecture.
• Filter and cleanse content.
• Transform and reapply security, permissions.
• Manage and reduce business continuity implications during migration.
• [And More]

Ensentia Experience

• Vast experience of migrating content to SharePoint
• Legislative, Regulatory and policy considerations
• Infrastructure and Bandwidth implications
• Business change impacts
• [And More]

Images

Meticulous Yet Flexible Migration of Hyland - Onbase Content into SharePoint

Migrate Content

Migrate content from Hyland - Onbase to SharePoint retaining existing structures or implementing new.

Migrate Meta Data

Migrate and transform meta data from Hyland - Onbase into SharePoint columns.

Ensentia Adaptive Migration Solution

Ensentia software suite for content migration and associated services.

Hyland - Onbase Source Connector

Prebuilt source connector to bulk extract content and meta data from Hyland - Onbase

Get-AMMigrationSourceConnectorWithTracking -ConnectorName “Hyland - Onbase”

SharePoint Destination Connector

Prebuilt destination connector to load content and meta data into SharePoint.

Migration API compatible for high fidelity and higher performance.

Get-AMMigrationDestinationConnector -TypeName "SharePointAPIDestinationConnector"

Automate

Automate repeating operations and accelerate project delivery using PowerShell and Ensentia Adaptive Migration together.

PS C:\> Get-Command -Module Ensentia.Adaptive.Migration

CommandType     Name
-----------     ----
Cmdlet          Get-AMConfig
Cmdlet          Get-AMDestinationConnectorWithTracking
Cmdlet          Get-AMFileConversion
Cmdlet          Get-AMGetDestinationName
Cmdlet          Get-AMInterfaceFromAssembly
Cmdlet          Get-AMMigratedItemTracker
Cmdlet          Get-AMMigrationDestinationConnector
Cmdlet          Get-AMMigrationSourceConnector
Cmdlet          Get-AMMigrationSourceConnectorWithTracking
Cmdlet          Get-AMSharePointOnlineDestinationConnector
Cmdlet          Get-AMSharePointOnPremDestinationConnector
Cmdlet          Install-AMLicence
Cmdlet          Invoke-AMBasicCustomProcess
Cmdlet          Invoke-AMContentMigrationWithTracking
Cmdlet          Invoke-AMRepositoryReport
[More]

				

Discover

Configure

Resolve complex requirements with scripted configuration.

# Meta Data
# =========
$mapping_TaxKeyword = New-Object Adaptive.Migration.Repository.SharePoint.Mapping_MultipleManagedMetaDataFromTermValue
$mapping_TaxKeyword.SourceFieldName = "Tags";
$mapping_TaxKeyword.DestinationFieldName = "TaxKeyword";
$mapping_TaxKeyword.AutoAddTerm = $true;
$sharePointConnectionParameters.FieldMappings.Add($mapping_TaxKeyword); 
 

# File Format Conversion
# ======================
$RasterConverterConfig.PDFA = $true
Set-AMConfig -ConfigurableObject $FileConversionConfig.RasterConverter -ConfigurableParameters $RasterConverterConfig 
 

# User Mappings
# =============
$UserAndGroupManagerSettings =  $sharePointConnectionParameters.UserAndGroupManager.GetConfigurableParameters();
SetUserMapping "NameOfTheUserAsInTheSource" "NameToUseInSharePointOrEntraResolve" $UserAndGroupManagerSettings.UserMappings 


# Content Type Mappings 
# =====================
$sharePointConnectionParameters.ContentTypeMappings.Add("MySourceContentType", "MyDestinationContentType"); 

[More]
				

Convert and Transform

Apply conversion and transformation modules to content and meta during migration.

Conversion.ImageToPDF
Conversion.ImageToPDFa
Conversion.OCR
Conversion.Office
Conversion.Zip
Transformations.TransformMetaData
Transformations.TransformFolderStructure
[More]
				

Script Execution

MigrateToSPO 
    -SourceStartNodeId "Invoices" 
    -ShortName "FinanceDept-Invoices" 
    -DestinationListTitle "Legacy Invoices" 
    -DestinationSiteUrl "https://myco.sharepoint.com/sites/Finance" 
    -DestinationFolderServerRelativeURL  "/sites/Finance/LINV"
    -DefaultDocumentContentType "Legacy Invoice" 
    -TruncateDestination $false  
				

Migrate

Validation

Invoke-AMValidationProcess -DestinationSite "https://myco.sharepoint.com/sites/Accounting"

Tracking

Track and receipt each item migrated.

Report

Migration reports.

Extend

Leverage Adaptive Migration Extensibility capabilities to address bespoke requirements.