Every business we have ever worked with has content stored in multiple places.
Content consolidation is the act of distilling the number of such repositories down to the minimum and in each case the best for the content concerned.
Consolidation invariably entails migrating content out of and retiring legacy repositories.
We can migrate these repositories for you – https://ensentia.com/whatwedo/migration/.
When we label a repository as legacy we should be careful to understand that this means legacy to your organisation. Put a different way a legacy repository may be supported by the manufacturer but your organisation has determined it no longer wants to maintain the system.
Consolidation is achieved by successful execution of one or more migration projects.
Successful consolidation would at least achieve these benefits.
1. Reduce Cost
Once all content has been migrated out of a legacy repository cost can be reduced:
- Software manufacturer support and licences costs are eliminated.
- Infrastructure (hardware, power) costs are eliminated.
- Training costs for users are reduced.
- Ownership costs such as internal IT costs are reduced.
2. Reduce Risk
With content migrated to a preferred platform risk is significant reduced:
- Legacy platform risks such as failure, stability, security and data loss are circumvented.
- Skills (expertise) risks are mitigated.
3. Increase Productivity
Content consolidation normally reflects a productively increase:
- Single search – Ability to find all content in a single search.
- Single knowledge set – The requirement to only learn and master a single electronic content management system.
- Single administration point – Only a single system for which to set permissions and execute other administrative and governance activities.